The version we went with is the variant. Can I make it the main budget?

When the client approves the version that lives in a scenario column, rename the column so everyone reads it as the approved version. Main stays the fixed point that every difference figure and every Scenario Comparison is measured against, so comparisons never shift each time a client picks a different option.

Name the approved version

Double-click the scenario's column title and call it "Approved", or use the client's own name for the option. The badge keeps its number, and the name is what people read in the pickers, in the document chips and in a Scenario Comparison. Nothing else changes, and the approved version is clear to everyone from the first glance.

Keep working in the approved column

The approved column stays a full budget. You can keep changing its amounts, rates, units, AddOns and Labels while the production moves on, and every change stays in that column. Cost Item and Section names are shared with Main, so the lines still match up across the columns.

Branch from the approved version

To try a refinement without touching the approved numbers, click the Add Scenario card and base the new scenario on the approved one. The approved column stays exactly as the client signed it off, and the new column carries a full copy to explore in.

Keep a copy of the full comparison

Before you finalise, use Duplicate Budget in the editor header, or Duplicate on the budget's row in All Projects. Both copy Main and every scenario together into a new, independent budget with the same structure, so the whole comparison stays intact in the copy.

Good to know

• Difference figures are always measured against Main, so the whole set keeps one stable reference point while the client decides.

• Each scenario keeps its own Variables, so the rates in the approved column stay exactly as you set them.

Related

• The client wants a four-day and a five-day version. Can I avoid five spreadsheets?

• I have six versions open and only want to look at two

• What does the extra shoot day actually cost, in money and percent?